Job Description

About Reap

Reap is a global financial technology company headquartered in Hong Kong with employees across multiple countries. We enable financial connectivity and access for businesses worldwide by combining traditional finance with stablecoins for efficient money movement.

Through our stablecoin-powered corporate cards, payments, and expense management tools, we streamline financial operations and help businesses scale. Our APIs enable businesses to integrate stablecoin-enabled finance into their own products and services—from issuing Visa cards to facilitating cross-border payments.

Backed by leading investors including Index Ventures and HashKey Capital, Reap is building the future of borderless, stablecoin-enabled finance.

About the role

The Executive Assistant will play a crucial role in ensuring the smooth operation of Reap’s Corporate Development team; This is seen as a global role supporting the Business Operations team across timezones including (Latin America, Africa and Asia).

Additionally this role will provide ad hoc support to other Reap Leadership roles, including the Co-Founders when conducting business in the USA.

This position requires a thoughtful and organised individual with strong calendar management skills, who can successfully manage multiple tasks effectively while maintaining a high level of professionalism, communicating with both internal and external stakeholders.

Key Responsibilities

• Provide comprehensive support to the Head of Corporate Development and broader Team.
• Manage schedules, coordinate administrative tasks, handle and maintain the Corporate Development internal record keeping system.
• Coordinate travel arrangements, including Visas (as required) for various members of the Corporate Development Team.
• Work autonomously on projects, ensuring smooth completion while managing multiple priorities.
• Prepare and organise meeting agendas, take minutes, and follow up on action items.
• Collaborate within a fast-paced, OKR environment to support Reap in achieving it’s strategic goals.
• Responsible for a dynamic range of tasks managing the Head of Corporate Development professional and personal activities, ensuring optimal use of their time. 

Meeting Coordination & Communication

• Act as a key point of contact between the Corporate Development team (based across Asia, Latin America, Africa and North America) and Reap’s wider corporate services teams (e.g. Marketing, People, Finance teams etc).
• Assist the Head of Corporate Development with diary management, preparation of agendas, email correspondence and ad hoc tasks, working proactively to help ensure that their time is used efficiently and prioritised well in pursuit of departmental and organisational priorities.
• Organise and plan team offsite events by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Adjust working hours (as required) to accommodate communication and collaboration across multiple time zones, ensuring timely responses and support for international initiatives.

Travel Logistics

• Organise and manage travel itineraries, transportation, accommodations and visas for members of the Corporate Development Team.
• Support the Corporate Development Team in the coordination, logistics and communications for international initiatives including but not limited to, conferences, events and new emerging market meetings.
• Have flexibility to travel (as required by the Corporate Development team) for meetings, events, or site visits, ensuring seamless coordination and support during travel engagements.

Project Support

• Subject to capacity, assist with various projects as directed by the Corporate Development team by conducting research, preparing reports, and coordinating with team members as needed.
• Monitor project timelines and deliverables, providing status updates to relevant stakeholders.
• Organise and maintain files, records, and databases related to team activities and projects.
• Handle sensitive information or confidential information discreetly and with care.
• Balance ad hoc projects related to the Head of Corporate Development personal and working life, maximising their time utilisation.
• Provide cover when other EAs are on annual leave, dividing responsibilities with other EAs if needed.

Role Requirements

• Experience providing PA/EA support at a senior level, including diary management in a busy environment with competing, complex priorities.
• Exceptional organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Experience in organising and planning events/
• Willingness to travel internationally and provide flexibility in working hours to address timezone needs (on an ad hoc basis, as required by the Corporate Development Team)
• Excellent verbal and written communication skills in English.
  • Spanish language skills would be seen as desirable but are not considered a requirement.
• Strong interpersonal skills with the ability to build relationships and work collaboratively across the organisation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with productivity tools and software (Notion would be an advantage).

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