Job Description

Pay Range : $23 - $30/hour

Schedule : Full-Time | Core hours required (between 9AM - 5PM EST)

Location : Remote U.S. applicants only

Experience Required : 2+ years in administrative, executive support, or virtual assistant roles

About the Role:

Were hiring a Senior Virtual Administrative Assistant to support executives and department heads across multiple client accounts. This is not your entry-level admin gig. You'll be managing schedules, tracking key deliverables, preparing reports, handling internal communications, and anticipating needs before anyone even asks. If you thrive in a remote setting, know how to prioritize, and are proactive with a capital P, we want to hear from you.

This role is ideal for a sharp, solutions-first assistant who knows the tools, respects boundaries, and can keep high performers organized without needing constant hand-holding.

What You'll Be Doing:

• Manage executive calendars, book meetings, coordinate time zones
• Prep agendas, meeting notes, and follow-up action item summaries
• Handle inbox management, internal correspondence, and reminders
• Maintain cloud-based file organization (Google Drive, Dropbox, OneDrive, etc.)
• Create reports, spreadsheets, and light presentations as needed
• Liaise between departments to coordinate timelines or deliverables
• Manage travel bookings, expense reports, and light project coordination
• Occasionally support recruiting, onboarding, or HR documentation processes

What Were Looking For:

• 2+ years of remote admin or executive assistant experience
• Fluent with Google Workspace, MS Office, Slack, and Zoom
• Solid written communication no robotic emails here
• Discretion and professionalism when handling confidential info
• Can juggle multiple deadlines and priorities without getting frazzled
• Tech-comfortable you can figure out a new app or dashboard without panic
• Strong time-blocking and calendar-management instincts

Nice to Have (Not Required):

• Experience supporting C-level executives
• Familiarity with productivity tools like Notion, Asana, Airtable, or Trello
• Prior support experience in tech, healthcare, or legal industries
• Ability to draft client-facing emails or light copywriting

What You'll Get:

• Competitive pay with quarterly performance bonuses
• Full-time W2 or 1099 options available based on your preference
• Work-from-anywhere flexibility (within the U.S.)
• Paid sick days, tech allowance, and holiday schedule
• Onboarding support, remote team connection, and career planning
• Opportunity to grow into EA lead, operations coordinator, or client success roles
• Access to learning stipend and advanced project tools after 90 days

Why This Role Might Be Your Next Big Step:

You're already experienced, but you're done with micromanagement, boring office politics, or companies that treat remote like an afterthought. Here, you'll be respected as a partner not just a helper. You'll work directly with decision-makers, make things smoother for the whole team, and get recognized for your effort.

Were actively interviewing for a September 2025 start date.

If you're ready to level up from basic admin tasks to being a strategic right-hand, we're ready for you.

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