This position will report to the SVP, Events. In this highly visible role, the incumbent will be responsible for the development and execution of end-to-end strategy for US & Latin America meetings and events. Meetings and events are defined as internal meetings, sales meetings, corporate and client-facing events.
The candidate will possess the ability to deliver a high standard of meeting planning excellence to business stakeholders, clients and affiliates. In addition to sound and proven technical capabilities, the role requires strong and mature interpersonal skills at all levels internally and externally requiring a significant amount of collaboration throughout all levels of the organization. S/he should understand the business, corporate culture and be able to manage evolving priorities. S/he will be expected to contribute to broader department programs and company goals. A high level of initiative, self-motivation, flexibility, creativity and collaboration is required to develop, plan and execute successful meetings and events. This is a hybrid position located in Boston, MA.
What you will do:
In compliance with Natixis Investment Managers policies and relevant regulations, plan and organize internal and external business-related meetings and events. Collaborate with meeting stakeholders and internal partners to align and execute against strategic direction (i.e., Meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
Investigate, source, negotiate, and coordinate hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, transportation for external and internal (employee) events.
Facilitate attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance.
Plan, coordinate, and execute webinars from concept to completion, including speaker preparation, platform set up, live event management, and post follow-up (recordings, performance reporting).
Address all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.
Oversee ordering, inventory, and distribution of promotional items to ensure brand consistency and timely availability for events, sales/internal needs. Ensure cost effectiveness and alignment with marketing strategies
What you will bring:
3 – 5 years of demonstrated event management experience
Proficiency in Spanish would be an advantage
Experience with Cvent Event Management software program
Strong project management and communication skills
Solution oriented planning process
Maintain an eye toward continuous, evolving improvement and application of ideas and efficiencies for programs and internal systems
Experience with development of tactical plans to include meeting objectives and aligned activities to ensure a positive internal/external client experience.
Understand affiliate and partner guidelines as well as Natixis Investment Manager’s compliance guidelines.
Learn and apply Natixis branding elements to all initiatives
Must be comfortable collaborating with C-Suite level executives
10% - 15% travel within the US/Latin America
Who we are:
We put the best interests of our clients, employees, communities, and environment first in everything we do. We’re dedicated to fostering a culture of collaboration, diversity, and inclusion that supports employee growth. We believe this creates equal opportunities for our employees — and better outcomes for our clients and communities. We offer a robust benefits package designed to integrate life and work and to support our employees. Benefits include, but are not limited to; comprehensive medical, dental and vision insurance, paid time off, 401k plan, tuition reimbursement, student loan repayment program, wellness benefits and volunteer programs*.
For additional insight on working at Natixis, visit: https://www.im.natixis.com/us/working-at-natixis
#NatixisIMCulture
Natixis Investment Managers is an equal opportunity employer and does not discriminate in recruiting, hiring, training, promotion or other terms, conditions and privileges of employment on the basis of race, color, age, national origin, ancestry, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information, military or veteran status, physical or mental disability, or any other status protected by law.
*Benefits eligibility is for permanent employees of Natixis Investment Managers. Interns, contractors and temporary workers are not eligible for benefits.
Natixis Investment Managers does not charge fees to participate in the interview process or for employment equipment and does not send employment offers through social media channels. We take security and privacy seriously. If you have been contacted by someone claiming to represent Natixis Investment Managers and are unsure about the legitimacy of the communication, please verify the contact details with Natixis Investment Managers directly.
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