Job Description

Assistant Property Manager

Reports To: Property Manager or Regional Property Manager

Department: Property Operations

Company Overview

Bellaire Multifamily is a dynamic and rapidly growing property management company focused on operational excellence, resident satisfaction, and team development. We specialize in the management of Class B and Class C multifamily communities, where we bring value through hands-on leadership, tailored service, and strategic reinvestment. We offer competitive compensation, training and development opportunities, and a supportive work environment that empowers employees to succeed.

Position Summary

The Assistant Property Manager is a key contributor to the day-to-day success of the property. This role supports operations, resident communication, leasing, and financial processes, working closely with the Property Manager to ensure an efficient, welcoming, and well-managed community. This is a great opportunity for someone who is organized, service-focused, and looking to grow into a leadership role within property management.

Key Responsibilities

Financial Administration

· Assist with budgeting, forecasting, and financial reporting using RealPage systems.

· Manage rent collection, payment processing, and bank deposits accurately and securely.

· Support delinquency management by issuing late notices and following up on past-due accounts.

· Submit invoices and monitor expenses in line with property budgets.

· Coordinate with vendors to ensure services are delivered on time and within scope.

Operations & Inspections

· Support daily operations by helping manage service requests and maintenance coordination.

· Conduct unit inspections for move-outs, renewals, and preventive maintenance.

· Monitor leasing activity and maintain accurate traffic and occupancy data.

· Ensure compliance with Fair Housing regulations and company policies.

· Perform regular property walks to assess safety, appearance, and maintenance needs.

Team & Leasing Support

· Assist in leading onsite staff and supporting strong team communication.

· Conduct property tours, process lease applications, and coordinate move-ins and renewals.

· Partner with the Property Manager to address staffing needs and support performance goals.

· Help promote a positive team culture and professional environment.

Resident Experience

· Respond to resident inquiries and concerns with professionalism and care.

· Support resident retention efforts through proactive communication and service.

· Help coordinate events, resident communications, and satisfaction initiatives.

· Assist in resolving lease violations or complaints with clear, respectful follow-up.

Reporting & Systems

· Use RealPage for leasing, payments, maintenance, and resident communication.

· Support tracking of KPIs and timely submission of operational reports.

· Maintain accurate records and support data-driven decision-making at the property level.

Required Qualifications

· 1–2 years of experience in property management or residential leasing.

· Working knowledge of Fair Housing laws and property management best practices.

· Proficiency in RealPage or similar property management software.

· High school diploma or equivalent required; college coursework or degree preferred.

Key Competencies

· Commitment to excellent service and professional communication.

· Strong organizational and time management skills.

· Team-oriented mindset with leadership potential.

· Detail-oriented with a proactive approach to problem solving.

Work Environment & Physical Requirements

· Must be able to walk the property regularly, including stairwells and outdoor areas.

· Occasional lifting of office materials or packages (up to 25 lbs).

· Role may require occasional weekend or evening availability.

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