Job Description

Position Summary
A dynamic and growing company is seeking a detail-oriented Administrative Assistant Manager to lead daily office operations and support executive leadership. Ideal candidates will have hands-on experience opening new offices, managing logistics, and overseeing business insurance. This role is key to ensuring smooth operations, compliance, and a professional workplace environment.
Key Responsibilities
Oversee daily office operations to ensure a smooth and efficient workplace
Lead logistics for office openings, relocations, and expansions, including vendor coordination, lease management, and IT/telecom setup
Collaborate with the Vice President on business insurance renewals and serve as a primary contact for brokers and providers
Develop and maintain office policies, procedures, and compliance standards
Partner with executives to support company-wide initiatives and administrative needs
Manage contracts, vendor agreements, and office supply procurement
Oversee office facilities, security access, and space planning
Act as a liaison between departments, vendors, and external partners
Ensure compliance with company policies and legal requirements
Perform other duties as assigned
Qualifications
5+ years of office administration experience, including 2+ years in a senior or lead role
Japanese language proficiency (spoken, read, and written) is required
Proven track record in opening and managing office locations, including logistics and vendor coordination
Strong knowledge of business insurance policies, compliance, and claims handling
Excellent organizational, communication, and problem-solving skills
Proficient in Microsoft Office Suite; experience with office management tools preferred
Ability to handle confidential information with discretion
Strong interpersonal skills and experience working directly with executives
SALARY
USD 70,000-90,000 + Discretionary Bonus
LOCATION
Torrance, CA
WORK HOURS
Mon-Fri, 8:30AM-17:30
Benefits
Health and dental insurance
401(k) Retirement Plan
Paid Vacations
Paid Holidays
#countryUS

Job Tags

Work at office, Relocation,

Similar Jobs

EnerMech

Finance Intern Job at EnerMech

...EnerMech, a global leader in oil and gas services, is seeking a Finance Internship for driven individuals ready to gain hands-on experience. Join our team, work alongside industry experts, and develop the skills to build a strong foundation in finance within the energy...

Department of Consumer Affairs

Forensic Documentation Representative Job at Department of Consumer Affairs

...Responsibilities include, but are not limited to, forensic vehicle documentation, acting as a... ...to the incumbent's skill and range level within the classification. As an incumbent... .... Ability to maximize utilization of computers to accomplish daily tasks. Positive...

The Salt Line - Bethesda

Executive Chef Job at The Salt Line - Bethesda

...Long Shot Hospitality islooking for an Executive Chef candidate to join and lead The Salt Line Bethesda kitchen team. Ideal Executive Chef candidates have a solid culinary foundation with strongseafood experience, anestablishedtrack recordof succesful kitchen...

Lensa

Senior Manager, Consumer Insights Global Brands Job at Lensa

...their terms and privacy notice. Are you ready to join a growing Insights team while working on some iconic ice cream brands? Are you a... ...? Apply today to our Senior Consumer Insights Manager of Global Brands role! This role will conduct relevant consumer research...

HCA Florida JFK North Hospital

New Graduate Nurse Residency Job at HCA Florida JFK North Hospital

New Graduate Nurse Residency Location West Palm Beach, FL : Introduction Do you want to join an organization that invests in you?... ...Program is a year-long program designed to give you hands-on experience to help establish valuable clinical and critical thinking skills...

Administrative Assistant Manager Job at JAC Recruitment, Torrance, CA

c2hiUS9ibDlmaGFOTFA4SHRRWmxRZVpmakE9PQ==